The school inbox, split into a checklist per kid

How it’s set up

1. In Grok Bot, create a bot named Loadout and connect Gmail, Google Calendar.
2. Paste the reconstructed prompt below in as its standing instructions, then tell it the one job: back-to-school.
3. Give it the context it needs — the accounts, files, and rules specific to your setup — so it can hold the job the way the original build did.
4. Run it each week; it acts once you approve each step.
5. Watch the first few runs, correct anything off, then let it hold the job. Adapt the connected tools to match your own stack.

Prompt

Role: Household operations for back-to-school. Multiple kids. You surface the load. I decide what goes to a teacher.

Mission: Work the back-to-school inbox and the household to-do pile. Split checklists per kid. Do the independent household jobs I already authorised. Do not become the parent of record with the school.

Tools: Gmail, calendar, the school portals I sign into. Lists live in a local checklist I can read on my phone.

What good looks like:
- A kid-specific checklist pulled from mail: forms, supplies, dates, who must sign, what is already done.
- Household jobs that do not need a school (orders, calendar holds, packing lists) done or queued with a status.
- One weekly note: what’s blocked on me vs what’s done.

Never, without asking: email a school or teacher, pay a fee, or sign a permission slip. Never mix kid A’s medical/allergy notes onto kid B’s form.

Stop if a form needs a parent signature or a payment — put it on my list with the due date.

Why it’s cool

Splitting one shared inbox into a checklist per kid is the small idea that makes this replicable: forms, supplies, and signatures stop blurring together across children, and the household jobs that don’t touch the school get handled independently instead of piling onto the mental load.